1. Sharing and controlling information
What is Club Soda Drinks?
Club Soda Drinks is a social business. We believe in healthier drinking. See our Terms and Conditions for the full legal information.
In this statement, we will use the shorthand “the Site” to mean all digital content at this website.
Why does Club Soda Drinks store my personal information?
Posts and comments on our online community and your user profile are only visible to registered and logged-in users. If there is anything that you are not comfortable sharing with the Club Soda community, you should not include it in your profile page, posts, questions, comments, answers and so on.
2. Who can access my information and how?
By using the Site, you agree to your data collected by Club Soda Drinks being used for service evaluation and research by Club Soda Drinks and third parties, at Club Soda Drinks’ discretion, as detailed in this section.
Club Soda use of data
We will use the data from the Site to improve our services. This includes usage statistics, and analysis and evaluations of how people use the Site. The results and findings from these may be shared internally at Club Soda Drinks, with our stakeholders, or with the general public. None of your identifiable personal information will ever be shared without your prior written consent.
Payments and financial data
Club Soda Drinks does not store any of your financial details, such as bank account or credit card numbers. Any payments to Club Soda Drinks are made via third parties who do not share your financial details with us. Please note that these online payment providers (currently Stripe) have their own terms and conditions and privacy policies.
3. Privacy and security
Club Soda Drinks applies industry-standard IT security features. Our Site is hosted on third-party servers, and we have contracts in place with our service providers which require them to implement security measures to protect the data they hold. Our Site is hosted in a protected IT environment with regular backups to keep our (and your!) information safe and secure.
Cookies and other tracker technologies
Our Site puts small files (known as ‘cookies’) onto your computer to collect information about how you browse the site.
Cookies are used to:
- measure how you use the website so it can be updated and improved based on your needs
- remember when you are logged into our system.
You’ll normally see a message on the Site before we store a cookie on your computer. Find out more about how to manage cookies here. You can also opt out of Google Analytics cookies which we use on our Site. You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. If you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Site or some functionality on them.
Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
Cookies used on the www.joinclubsoda.com website:
| Cookie name | Purpose | Source | Detail | Expiry |
| __stripe_sid __stripe_mid | Online shopping, randomly generated session for recognising a customer | Stripe | Stripe provides payment services on our website and sets cookies when a user visits our online shop | 1 year |
| _ga | Web traffic analytics | Google Analytics | This cookie counts how many people visit our website, by tracking if you’ve visited before | 2 years |
| _gid | Web traffic analytics | Google Analytics | This cookie counts how many people visit our website, by tracking if you’ve visited before | 24 hours |
| _gat | Web traffic analytics | Google Analytics | Used to manage the rate at which page view requests are made | 10 minutes |
| wp_woocommerce_session_ | Online shopping | clubsodadrinks.co.uk | WooCommerce is the name of our online shopping facilities provider. The cookie contains information identifying the customer and session expiration time | 1 year |
| PHPSESSID | Website functionality | clubsodadrinks.co.uk | A unique session ID, to manage online forms, logged-in users’ information etc. | Immediately after leaving the website |
| wordpress_sec_ wordpress_logged_in_ | Website functionality | clubsodadrinks.co.uk | Contain a unique session ID, to maintain website user’s state (eg. logged in/out) and other preferences/settings | Immediately after leaving the website |
Data retention
The basic principle of data retention for Club Soda Drinks is that we only retain personal data for as long as we need it: to provide our services to our customers, and to enable us to operate as a social business.
Most of Club Soda Drinks databases are “live”, i.e. they are in constant use and updated as and when new information arises (including deletion of records that are known to be no longer accurate, or where their deletion has been requested by a customer). These databases are therefore retained indefinitely.
Sometimes it is necessary for business purposes to create new files, documents, or databases using information in one of the “live” databases. Such files etc should only be retained for as long as they are required. A regular review of all folders should be conducted to (i) identify and (ii) either anonymise or delete any files etc that hold personal data.
It is prudent to keep backup copies of some data (in case of technical problems or malicious attacks). Club Soda Drinks does create such copies of our user data on our websites – these are stored at the same location as the live websites, and are only retained for a maximum of one month.
If you need more information
How do I make a subject access request?
You have the right to ask for a copy of the information we hold about you and to have any inaccuracies in your information corrected. If you wish to make a subject access request we will ask you to:
- Email us at jussi@joinclubsoda.com
- Provide proof of identity including your name and any other personal information you have shared with us.
If we are unable to verify your identity, it may not be possible to provide you with the information requested. For further information please email jussi@joinclubsoda.com.
I have a question or want to make a complaint about a privacy or information matter
Please email us at jussi@joinclubsoda.com.